How to Delete One Email From a Thread Gmail Without Appearing in the Whole Thread Again

Gmail has come a long mode. Information technology's not perfect and occasionally prompts ripples of outrage across its user base of operations. Just allow's exist honest, with Gmail you go enough for nothing.

As a web app, Gmail is a constant piece of work in progress, only the amount of under-the-hood ability is astounding. Sure, there are plenty of browser add together-ons and extensions that can raise Gmail specifically, far beyond its original parameters. However, non every bit of ability-user tech in Gmail requires special accessories. Plenty is possible without ever installing something extra.

Mastering even a few settings will assistance you lot take full reward of what Gmail has to offer beyond the basics. Let's get started.

Shortcut Cheat Sheet

Gmail is brimming full of keyboard shortcuts for just nearly everything you can practise; many only require a single click (hit the C key to commencement a compose window, for example). Click Shift+? to see them all. Enable this by clicking the gear icon on the summit right and selectSee all settings > Keyboard shortcuts > Keyboard shortcuts on. Any new shortcut in here will overwrite the defaults. Click Save Changes button at the bottom to make them stick.

Apply Multiple Accounts

If yous're a Google super fan and have multiple Google/Gmail accounts (even a Google Workspace account from work), there's no need to sign in and out constantly. On the desktop (using Chrome, Firefox, Edge), you tin sign into multiple accounts at in one case. Each tin occupy a tab and stay signed in. Click on your account avatar on the peak right and selectAdd together another business relationship. And then, to switch between accounts, click your avatar again, and click the desired business relationship; no password entry required. The default business relationship is the i you signed in with first.

You tin also put the Chrome browser to work to go along your multiple accounts (or accounts for other people that apply the computer) dissever simply usable using Chrome Profiles. Click the contour icon at the upper right of your browser window (information technology probably looks similar your Google account avatar picture), click the Pencil icon to give that Profile a proper noun, so click Add at the lesser. You'll get a new Chrome Profile sign in page to apply hither.

Add Third-Party Email Accounts to Gmail

Practice you dearest the Gmail interface, but don't want to give up your Yahoo, iCloud, or Outlook electronic mail address? Not a problem. Google lets you add tertiary-party electronic mail accounts to the Gmail mobile app, which brings Google features like spam filtering and a tabbed inbox to those accounts.

You need to have at to the lowest degree one Gmail account get-go for it to work. To set information technology up on mobile, click your avatar in the Gmail app and selectAdd another account. Pick the type of account you wish to add together and enter the credentials. You can then access i inbox at a time, or meet all your email in one unified inbox on your phone or tablet. Go back to the avatar and selectManage accounts on this device to deactivate or delete an account later.

On the desktop, tap the gear icon and selectSee all settings > Accounts and Import > Check mail service from other accounts > Add a mail account. In the pop-up window, type in the electronic mail address you want to link, click Side by side, and selectLink account with Gmail.

Bank check Which Apps Take Access to Gmail

Linking frequently used services to Gmail tin can be a time-saver, but you may want to occasionally bank check which apps take access to your accounts. Go to myaccount.google.com/Security, whorl downwards to the 3rd-party apps with account admission department, and clickManage third-party access to disconnect any apps you don't demand.

Ship Messages Later, On Schedule

Scheduling a message to be delivered at a later time used to crave 3rd-party services, but information technology's now built-in. Write your message, click the drop-down menu arrow next to the Transport button, and either pick a quick schedule choice or select Pick date & time to get specific.

Try to Be Confidential

Confidential Manner for Gmail gives you lot a granular degree of control over who can run into your info in an email y'all send, and for how long the message is available. Plough it on byclicking the Confidential Style lock/clock icon at the bottom of a etch window. Yous'll get options to fix expiration dates on the bulletin; after that appointment, the message disappears and the person only sees a "bulletin has expired" observe. Yous can also limit what the recipient tin do, such as locking downwardly the ability to forward information technology or download attachments.

Transport From a Different Email Accost

You may have many Gmail-based accounts or multiple addresses on the same business relationship. Set all those addresses up in your primary Gmail, and make information technology look like you lot're sending from a completely different business relationship, either all the time or on a per-message footing. Get toSettings > Accounts and Import > Ship Post Every bit, where you can add multiple e-mail addresses. This is great if you lot send a lot of messages on one account, simply want replies to go to another.

Don't Just Label Spam, Cake Senders

Someone bothering you? Gmail lets you block individual senders. On desktop or mobile, select the three-dot menu next to the Reply pointer push on a message and selectCake [Username]. Whatever future messages from that email address will so be sent directly to your spam folder.

Unsubscribe to Everything

Getting a lot of newsletters and other junk you lot don't want? Most accept an Unsubscribe link at the lesser of the bulletin. Gmail (mobile and desktop) also sticks anUnsubscribe link at the TOP of the message, right side by side to the sender's name, if it can detect the unsub link in the message.

For easy cleanup, type "unsubscribe" into Gmail search. You'll get a list of every message that has the word listed. Go through each. This is as close as you can get to bulk unsubscribing without a 3rd-party service. For more, read How to Unsubscribe From Unwanted E-mail.

How to 'Undo Send' in Gmail

We all know the panic of hitting "transport" on an email also soon. With Gmail, you tin can add a buffer to remember a mistakenly sent message. The feature, dubbed Undo Send, is on by default and yous tin't deactivate it. Just you tin adjust how long you get to unsend an email. Click the gear icon and selectSee all settings > General > Undo Send and click the drop-down menu to select how long y'all desire to be able to disengage a sent message (5, 10, xx, or 30 seconds). Then roll to the bottom and Relieve Changes. Whenever you send a message, you'll see an Disengage link in a blackness box floating at the lower-left of the screen on desktop and the lower-right on mobile.

If you click the link before the time runs out, your message will not become out. You'll get a run a risk to re-edit it, or delete information technology entirely. You can even undo discards, so when you lot delete a message in progress, you tin bring it back and commencement again.

Drag Messages or Labels

Gmail has labels, not folders. They're functionally the same, albeit discomforting to those used to the whole folder epitome. It's easy to elevate a bulletin from the inbox to a label and thus file information technology away, archived for futurity searches. Simply if that message in the inbox requires further attention, you can do it backwards: Drag the label from the left sidebar to the message. It stays in the inbox just is ready for future archiving.

Send+Archive

Label a message earlier it's sent by clicking the More Options bill of fare at the lower-right of the compose window. Yous can then archive it instantly when sent. To set it up, go toSee all settings > Full general > Transport and Archive > Show "Send & Archive" button in answer. If a reply you're composing already has a label, you'll encounter a new push called Transport+Archive (though it doesn't actually say "archive," it shows Gmail's annal icon: a file box with a down arrow on it.) Click that push and the entire thread gets archived to the pre-assigned label.

Email Accost Disguises/Aliases

Gmail ignores periods in your email address. So [email protected] is the same equally [email protected] or even [electronic mail protected] They all go to the same person. This feature might seem useless, but you can however see the pattern, and then it'southward a neat play a joke on for signing upward for newsletters or sharing your email address—you tin can tell who's sold your proper noun to spammers, for instance.

Gmail also ignores anything subsequently a plus sign (+). Then[email protected] goes to the aforementioned identify as[email protected]. This alias is incredibly handy for filtering letters, as Gmail filters do come across what's subsequently the plus. Thus, if you lot sign upwardly for every newsletter with[email protected], you only need to filter on messages sent to that address, rather than on every individual newsletter sender. (The downside is that many services don't permit sign-ups with email addresses that have "optional" characters like a plus sign.)

Power Your Search

The quickest way to do a ability search in Gmail is to click the down pointer in the search box, which produces a total search dialog box. Only Gmail supports many search operators. For example, blazon "in:trash" and "in:spam" to only search those folders (they're ordinarily skipped). Or restrict a search to merely "in:inbox." Use "label:" followed past the label/binder name to only search that binder. The "filename:" followed by an actual file's proper name finds specific attachments.

Utilize a minus sign (hyphen) to search one thing and not another: "dinner -picture show" would merely find messages that say "dinner," just skip any that mention "movie." The other Boolean operator supported is "OR" (all caps).

Response in a Can

steps to take on desktop to set up a gmail template

End typing then much, especially the same message over and over. Templates—previously called "canned responses"—are a must for repeated, redundant, repetitive emails. Plough it on viaSee all settings > Advanced > Templates > Enable. Scroll downwards to Save changes, and Gmail volition re-load. Create a new electronic mail and type upwardly a canned response. Click the ellipsis menu in the lower-right corner of the message and select "Templates." Here, yous can relieve the bulletin you only typed equally a template for future messages, or utilise an already-saved template to the current window. If you re-write the canned answer, you tin re-salvage it with the aforementioned name for time to come use. (Notwithstanding, in this case in that location is an extension that makes this kind of thing a lot easier, called Magical, which works in more than just Gmail.)

Go Smart

Smart Answer is a auto learning tech that prepares three, short appropriate replies to letters you receive. A unmarried tap on the offered reply adds it to the response window, where you can send it off or write more. It appears in the Gmail apps for iOS and Android also as on the desktop web interface. If you find these suggestions annoying, plow them off viaSee all settings > General > Smart Respond > Smart reply off, and so scroll down to salvage changes.

Similarly, Smart Compose volition suggest words or phrases to use as you type an email. If you type, "I hope you," for example, you might encounter "are well" announced in grayed-out text. If that's what you meant to say, hit the tab primal and Gmail will automatically insert "are well" into your message. If not, keep typing and the suggestion will disappear. To turn this off, head toCome across all settings > Full general > Smart Compose > Writing suggestions off, then save changes.

Sign Out Remotely

Y'all can access Gmail from multiple devices at the same fourth dimension. Sometimes, you might stay signed in when yous don't hateful to (on, say, a public computer), or worse, doubtable someone of using your account behind your dorsum (plough on two-factor authentication to avoid that). On the desktop, curl downward to the lesser of your inbox. In the fine impress at the lesser of the page, information technology saysLast account action, followed past a fourth dimension. Click theDetails link underneath it to see all the action for the business relationship. If something looks fishy, practise a Google Security Checkup and conciliate open sessions on other devices.

Hit the Mute (or Snooze) Button

Mute electronic mail threads you want to banish. In your inbox, click the checkbox next to the thread in question, click the ellipsis icon up top and selectMute; you lot can too right-click a thread on the desktop to encounter a carte du jour with Mute. The thread will seemingly disappear, but it remains in the annal even as new messages come up in. You won't see any message in the thread again unless you are the direct recipient, or you search for information technology.

If you simply want to mute a discussion for a prepare amount of time, right-click a thread to find Snooze. If you lot click snooze, the message disappears from the inbox and comes back after the length of time y'all specify.

How to Select All Gmail Emails

To select every message in a label in Gmail, y'all click the checkbox in the upper-left corner, right? Almost. Checking that box selects every conversation on that offset page of results—and that's limited to 100 items max. If you desireeverything under that label, visible on the folio or non, check the box and expect for the link at the peak of the results that saysSelect all X conversations in [Characterization].

Go Attached

attach file and attach google drive file buttons on gmail for the desktop

The first play a joke on for sending attachments: Don't forget to attach them. Thankfully, Gmail will popular up a reminder if your bulletin includes phrases like "I have fastened" or "I have included," and you hitting send without attaching annihilation.

Yous can drag and drop files from the desktop to a Gmail message. Images will be embedded in the bulletin unless you drag the file to the toolbar below the composition pane. There'due south a 25MB limit per Gmail message. If your file is too big, it goes to Google Drive and the recipient gets a link. You can, however, receive attachments totaling upwardly to 50MB.

If you are a large Google Drive user, attaching items that already reside there is not simply a breeze, they don't count against the 25MB limit. Click theInsert Files Using Drive icon in the composition window's toolbar to pick a file to attach. This also gets yous effectually the kind of files Gmail blocks, such as EXE files. (For more than, come across How to Send Big Files Over the Net.)

Want the same matter for your Dropbox account? Use the Dropbox for Gmail Chrome extension.

Establish a Delegate

You lot can consul someone else to share control of your Gmail account, be they a company admin or your meaning other. Set the account netherEncounter all settings > Accounts and Import > Grant access to your business relationship > Add together another business relationship. The person besides has to have a Google or Gmail account of some sort—their email address must end in the domain proper name that matches yours. If yous go to the path above and find a consul in that location who y'all didn't authorize, change your countersign immediately—you probably got phished.

Delete Big Messages

If you've come close to using up the 15GB of storage Google provides for free, and you don't want to pay for more, delete some messages. Search for "size:xm" where yous supercede the x with a number. The "thou" stands for megabytes. Any message with over 10MB of size probably has some hefty attachments. Salve them to your difficult drive, but not to Google Bulldoze—that's space y'all share with Gmail, so it won't save infinite.

Got too many Gmail accounts? Cheque out the video below for how to merge them.

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Source: https://www.pcmag.com/how-to/gmail-tips-that-will-help-you-conquer-email